Accounting Specialist

Title:                        Accounting Specialist

Department:           Corporate

Location:                 1826 Claiborne Avenue, Shreveport, LA

Wage Category:     Non-Exempt

Report To:              Director, Finance        

Overview: The Accounting Specialist supports the organization’s financial operations by managing accounts payable, accounts receivable, and payroll-related activities. This role processes transactions, maintains accurate financial records, supports billing and collections, and assists with account reconciliations. The Accounting Specialist works closely with the Director, Finance, and other team members to ensure timely, accurate, and compliant financial processes.

Duties include, but are not limited to:

Accounts Receivable and Billing

• Create and submit invoices to customers in accordance with company practices.
• Process incoming payments via check, credit card, and Electronic Funds Transfer (EFT).
• Ensure outstanding obligations are credited upon payment and identify applicable discount opportunities.
• Generate monthly billing statements based on the general ledger.
• Maintain and update customer account information, including contact and billing details.

Collections and Customer Account Support

• Draft and send correspondence for past-due accounts and collections.
• Monitor and identify delinquent accounts; contact customers to request payment.
• Research and resolve customer discrepancies and past-due balances in collaboration with the Accounting Manager and staff.

Accounts Payable and General Accounting Support

• Assist with accounts payable processes and related financial activities.
• Enter and post financial transactions into accounting software accurately and timely.
• Maintain organized and accurate financial records, including ledgers, journals, receipts, and invoices.

Cash Handling and Deposits

• Receive and record cash, checks, and vouchers.
• Prepare and complete bank deposits.
• Manage petty cash by recording, verifying documentation, and distributing funds appropriately.

Reconciliation and Financial Accuracy

• Reconcile accounts receivable on a regular basis (at least bimonthly) with the Director of Finance.
• Assist in reconciling revenue accounts and general ledger activity monthly.
• Reconcile financial records and statements; identify, document, and report discrepancies.

Compliance and Reporting

• Calculate and report sales tax based on paid invoices.
• Ensure financial activities comply with company policies and applicable regulations.
• Perform administrative duties and other tasks as assigned to support the accounting function.

Qualifications:

• Associate or bachelor’s degree in accounting, finance, or related field preferred.
• 1-3 years of general accounting experience.
• 1-3 years of experience working with payroll, accounts receivable, and accounts payable.
• Understanding of accounting principles and current financial legislation.
• Understanding of Generally Accepted Accounting Principles (GAAP) accounting principles.
• Familiarity with QuickBooks, Microsoft Excel, and Microsoft Outlook.